/Institutions/Southern-University-System/json/2022-2023/Southern-University-at-Shreveport-Academic-Catalog-local.json

/Institutions/Southern-University-System/json/2022-2023/Southern-University-at-Shreveport-Academic-Catalog.json

Southern University at Shreveport Academic Catalog > Student Records Policy

Student Records Policy

Academic Records

The management of student records is under the supervision of the University Registrar. The records are the property of the university; however, the University Registrar will honor a student’s written request that his/her official academic records not be released or information contained in his records not be disclosed. This request can be submitted by obtaining the appropriate form from the Registrar’s Office web page. Unless there is written request to the contrary, the following information will be made available to parents, spouses, prospective employees, government security agencies, previous schools attended, campus organizations which require minimum scholastic averages for membership, and organizations awarding financial assistance (grants, scholarships and loans): name, date and place of birth, address, dates of attendance, major field of study, and grade point average (GPA). Transcripts are released only at the request of the student, and in compliance with the Family Educational Rights and Privacy Act of 1974, or in compliance with court orders.

Academic Amnesty

Any student who has not been enrolled at a college or university for three (3) consecutive years may elect only once to deny all work attempted at a college or university prior to the three-year period. If the student transfers, the academic amnesty may or may not be accepted by other institutions of higher learning. The forgiven academic record will appear on the student’s permanent record, but will not be used in computing the student’s grade point average at SUSLA. The only exceptions are to determine honors for graduation and eligibility for financial aid and/or scholarships.

The student must be officially enrolled at the university before applying for academic amnesty. The student must apply for amnesty or forgiveness of credit courses in the Office of Academic Affairs at the time of application for admission or readmission to SUSLA or within one calendar year from the first date of enrollment or readmission.

The declaration must be completed prior to the deadline for withdrawing from the university in the semester in which it is made. A decision to declare academic amnesty is final and irreversible.

For enrolled students who plan to matriculate into professional academic degree programs (i.e. allied health, nursing) at SUSLA, an exception of the 3-year requirement (only) may be waived with the appropriate approvals from the program director, division dean, (if applicable), and the Vice Chancellor for Academic Affairs.

All other requirements to declare academic amnesty cannot be waived.