604-1- Hiring Practices
| Title: |
Hiring Practices |
| Owner: |
Human Resources |
| Last Updated/Revised: |
11/06/2024 |
Policy: United States University posts job ads on public hiring sites as appropriate.
Onboarding: AGI supports the onboarding of USU employees by (a) providing an offer letter, (b) running a criminal background check on all new hires, (c) coordinating next steps and equipment needs with hiring manager and IT, (d) assigning required onboarding documents, including i-9 work authorization form, W4 and applicable state tax forms, employee handbook document and sign-off, and other required HR or payroll documents, and (e) conduct new hire orientation and coordinate compliance training.
Job Postings: AGI supports the recruiting needs of USU by reviewing and approving job descriptions and requested postings. In partnership with the CFO, job posting and position budgets and salary ranges are approved prior to each job posting being made public. At times, some job postings may only be shared internally or externally. Current job postings can be found on the university website or on external job boards. AGI requires hiring managers to treat all candidates fairly and equitably during the recruitment and selection process and follow nondiscriminatory hiring practices.
Conflicts of Interest: AGI is concerned with conflicts of interest that create actual or potential job-related concerns, especially in the areas of confidentiality, student relations, safety, security, and morale. If there is any actual or potential conflict of interest between an employee and a competitor, supplier, distributor, or contractor to the organization, the employee must disclose it to their manager. If an actual or potential conflict of interest is determined to exist, the organization will take such steps as it deems necessary to reduce or eliminate this conflict.
Job Descriptions: AGI attempts to maintain a job description for each position. If an employee needs to reference their job description, they should contact their manager. Job descriptions prepared serve as an outline only. Due to business needs, employees may be required to perform job duties that are not within their written job description. Furthermore, the job description may have to be revised (including adding or deleting job duties) per business needs. On occasion, job descriptions may be revised with or without advance notice to employees.
Employment Authorization Verification: New hires will be required to complete Section 1 of federal Form I-9 on the first day of paid employment and must present acceptable documents authorized by the U.S. Citizenship and Immigration Services proving identity and employment authorization no later than the third business day following the start of employment.
Additional information on hiring and recruiting can be found in the United States University Employee Handbook.
Purpose: The purpose of this policy is to provide clarity on the University's hiring practices.
Scope: This policy applies to all University personnel.
Documents and Forms: More information can be found in the Employee Handbook.