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24.1 Student Records

The University of Dubai maintains students’ records in fire-proof security vaults, and these records are regularly updated by the Registration Department (ARD).

Students Records/files:

The records/files for UD-registered students must contain the following original items:

  1. Completed Application form
  2. Original high school certificate (for UG students), Bachelor’s degree certificate (for Master’s Students) and Master’s degree certificate (for PhD Students) along with official grade transcripts for all students.
  3. Equivalence of previous degrees if obtained internationally
  4. Valid passport copy
  5. Four passport-size photographs in paper and digital formats (JPEG file)
  6. Official TOEFL/IELTS or equivalent certificate
  7. Letter of acceptance to UD
  8. Record of the Math and English placement test results for undergraduate programs
  9. Registration (including Drop & Add) forms
  10. Recent copy of UD Transcripts.
  11. Declaration of major form
  12. Original copies of any other grade transcripts for transfer students
  13. Probation/warning (Academic or Disciplinary) notification letters
  14. Student Status Report (for conditionally admitted students)
  15. Letter from UAE MOE in case the student is transferred from outside UAE.
  16. Copy of final degree certificate (after graduation)

Records Back-Up

The IT Services takes back-up of the CAMS database twice daily. A second back up is undertaken for all servers at UD on a daily basis.

Student files must be also being kept in a digital format and must be periodically updated.

Note: Students’ records may not be amended without the prior approval of the Registrar, and such approved amendments are strictly based on official documents.