/Institutions/University-of-Dubai/json/2021/Graduate-Catalog-local.json

/Institutions/University-of-Dubai/json/2021/Graduate-Catalog.json

Graduate Catalog > 24. Student Records and Information Release Policy > 24.2 Information Release

24.2 Information Release

The University of Dubai respects individual privacy, and strives to maintain the confidentiality of records to the best interests of the students and the institution.

A. Record Confidentiality

1. The Registrar’s office is the custodian of all student related information present in his files.

2. The CAMS Systems’ Manager may have access to certain info as approved by the Registrar.

3. The Office of OIE may also have access to summary information for institutional effectiveness reports.

4. No record from students’ files may be disclosed without the prior approval of the Registrar and the student’s written request presented in person.

5. Students’ records may not be amended without the prior approval of the Registrar, and such approved amendments are strictly based on official documents.

6. Students’ files/records can be managed/updated only by an authorized Registration Department (RD) Coordinator.

7. Regulations regarding access to students’ information on the CAMS system:

7.1 The Registrar is authorized to view/amend all information.

7.2 The Head of Admissions is authorized to view the information related to the admissions section only.

7.3 The Head of Registration is authorized to view the information related to the student.

7.4 A student has the right to view his/her transcript, final course grade results (comprising of class work, mid-term and final exam marks) for the courses he/she has registered for in the current or previous semesters). Access is password-protected.

7.5 Student-related information and records can only be released by the Head of the RD.

B. Information Release

Students are required to indicate on their Application for Admission Form whether they approve UD to release information related to their academic performance to parents/guardians/financial sponsors/others.