Explanations of Related Issues

Calculation of CGPA:
A student’s cumulative grade point average is calculated by a) Multiplying credits for each course by grade points associated with the grade earned; b) Totaling the grade points earned for all the courses, and c) Dividing total grade points earned by the total number of quality credits. The University uses a 4.0 scale in assigning grade points. Note: that if there is a change of program, only courses applicable to the new program will be considered in the CGPA.

Repeated Courses and Grades:
As courses are retaken, only the highest grade will count in the GPA/CGPA. All attempts are included in the credit hours attempted for the purposes of calculating the rate of progress (ROP). Withdrawn and failing grades are included in the maximum allowable timeframe (MTF) and rate of progress (ROP) as credit hours attempted but not earned. The grade Incomplete (I) is calculated as if it is an F for CGPA and ROP purposes until it is changed to another grade and the course will be included as credits attempted but not credits earned until it is changed to another grade.

Remediation of Academic Deficiencies:
It is strongly recommended that any student with withdrawn or failing grades enroll in the same course(s) in the subsequent term to improve academic performance.

Transfer Credits from another Postsecondary Institution:
Credits from transfer courses are calculated in the maximum allowable credits and incremental completion rate requirements as credits attempted and credits earned. Grades for credits transferred from any other postsecondary institution will be recorded as Transfer Credit (TC) and will not be calculated in the student’s CGPA

Change of Program:
Students will be allowed one change of program. Changing from a day program to an evening program of the same major is not considered a change of program. Changing from an associate’s program to a bachelor’s program in the same major is not considered a change of program. Courses that apply to the second program will be recorded as earned credit and will affect the student’s CGPA and will be included as credits attempted and credits earned. Students who change programs must sign a Program Change Form which must be filed in the student’s academic file.

Note: If a student is at the point of dismissal for Satisfactory Academic Progress in the first major, the student must be put on Academic/Financial Aid Dismissal, appeal the dismissal, and have the appeal granted based on mitigating circumstances before transferring to the new program. Under no circumstances can a request to change programs circumvent a dismissal of Satisfactory Academic Progress.

In cases in which a student has graduated from one program in the University then subsequently begins work in a different program, grades earned in the first program, if applicable to the new program, will be recorded with the letter grades and thus will be included in the Cumulative Grade Point Average and will be included in the Rate of Progress as credits attempted and credits earned.

Students Re-Enrolling after Withdrawal:
Former students who are re-enrolling after an absence of two terms or more are treated in a manner similar to transfer students. Only those credits applicable to the student’s current program will be considered. However, the actual grades earned at the University in those classes (included failures/withdrawals) are used in both the qualitative and quantitative calculations as appropriate.