Formal Grievance Conditions and Procedures

A formal grievance may be filed if the following conditions are met:

• The Dean has found a serious violation of college policy might have occurred; or
• If the complainant has chosen to bypass mediation; or
• If the respondent has chosen not to attend a scheduled mediation conference; or
• If the complainant is not satisfied with the outcome of a mediation conference.

Once the conditions for a formal grievance have been met, the complainant must complete and return a Student Grievance Form, within five (5) days of E.1.a-d, to the Vice Chancellor of Academic and Student Affairs.

The grievance is then referred to the College Grievance Committee

Prior to forwarding the Student Grievance Form to the College Grievance Committee, the Dean attempts to gather any information relevant to the alleged violation of college policy. Together with the Student Incident Report (if any) and the Student Grievance Form, the Dean forwards this information to the committee.

*Note: Only grievances, incidents, and/or charges which were (at the time of the incident or incident report) discussed by the respondent’s supervisor or Dean with the respondent and which were either acknowledged to have happened by the respondent or found to have occurred through the grievance process may be given to the committee.

Cases where the grievance is not settled at the institution level may be reported CLTCC’s accrediting agency, Southern Association of College and Schools Commission on College, whose address and telephone number are provided below:

Southern Association of Colleges and Schools Commission on Colleges
1866 Southern Lane
Decatur, Georgia 30033-4097
Telephone: 404.679.4500
Web:  sacscoc.org