/Institutions/Aspen-University/json/Academic-Year-2021-2022/Academic-Catalog-local.json

/Institutions/Aspen-University/json/Academic-Year-2021-2022/Academic-Catalog.json

Violations of Code of Conduct

Conduct Violation Procedure

1. Alleged student conduct violations will be reported the Dean or Director of the impacted party.
   a) It is the responsibility of the Dean/Director to attempt to resolve the situation informally with the student.
   b) If the situation cannot be resolved, the Dean/Director will report the violation to the University Registrar and notify the student that the incident was reported.
2. Each alleged conduct violation will be reviewed by a Preliminary Code of Conduct Committee. The Preliminary Committee will include representatives from Academic Leadership and Academic Operations, as deemed appropriate by the University.
   a) The Preliminary Committee will meet within five business days of the original report to the University Registrar.
   b) If the Preliminary Committee determines that a violation did not occur, the student will be sent notification and/or an informal warning by the Dean/Director
   c) If the Preliminary Committee determines that a violation did occur, they will determine if the level of violation warrants an official warning letter or if the situation should be escalated to a full Code of Conduct Committee hearing
3. If it is determined that a violation occurred and a hearing is warranted, the Code of Conduct Committee will be convened. Notification of the hearing will be sent to the student within five business days of the Preliminary Code of Conduct Committee’s decision to escalate the violation. The hearing will be held within 15 business days of the Preliminary Code of Conduct Committee’s escalation. The Committee will include representatives from University Academic Leadership, Academic Operations, and University Compliance, as deemed appropriate by the University.
   a) The student will be notified by the Office of the Registrar that a Code of Conduct Committee hearing is being held. This notification will include the student’s due process rights.
   b) The student will have the option to submit their defense in writing prior to the Code of Conduct Committee hearing or present their defense during the hearing. Their defense will then be presented to all committee members during the hearing for consideration.
4. Written results of the Code of Conduct Committee Hearing will be sent to the student and documented in the student’s file within 10 business days of the hearing.
5. Any appeals of the Code of Conduct Committee decisions will be reviewed by the Provost.

Plagiarism Violation Procedure

1. Student plagiarism violations will be reported to the Office of the Registrar by faculty members. Each faculty member has the right to determine what constitutes a plagiarism violation within their own classroom. The Office of the Registrar will be responsible for documenting the student plagiarism violation and keeping all evidentiary records.
2. If the violation is the student’s first reported offense as a student in the university, the student’s academic advisor will reach out to the student with additional APA and plagiarism resources. Students will be required to attend a plagiarism webinar offered through D2L and submit proof of attendance to their academic advisor.
3. If the violation is the student’s second reported offense as a student in the university, the student will receive an official written warning letter from the Office of the Registrar via email and will be contacted again by their academic advisor in order to set up regular meetings to discuss APA and plagiarism. Students will be required to complete all available plagiarism webinars offered through D2L and submit proof of attendance to their academic advisor.
4. If the violation is the student’s third reported offense or higher as a student in the university, the Code of Conduct Committee, will be convened.
   a) The student will be notified by the Office of the Registrar that a Code of Conduct Committee hearing is being held. This notification will include the student’s due process rights.
   b) The student will have the option either to submit their defense in writing prior to the Code of Conduct Committee hearing or to speak on their own behalf during the committee hearing. If the student chooses to submit a written defense, their defense will then be presented to all committee members during the hearing for consideration.
5. Written results of the Code of Conduct Committee Hearing will be sent to the student and documented in the student’s file within 10 business days of the hearing.
6. Any appeals of the Code of Conduct Committee decisions will be reviewed by the Provost.