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12.3 Attendance and Absenteeism Warnings

Attendance and participation in all classes and lab sessions are mandatory and essential to the process of education at UD. The University believes that class attendance ensures students’ involvement with their instructors and fellow peers, which is a vital component of the students’ academic preparation. For this reason, students are expected to attend classes regularly. Absences hinder progress for the individual as well as for the class, and affects students’ learning outcomes and grades.

Master’s Programs: UD regulations for attendance and absenteeism warnings imposed on all courses are as follows:

  • All MBA courses are offered in two consecutive sessions of two hours and twenty minutes each. A 20-minutes break is given after the first session. In the LLM and M.Sc., the break is given midway in a day’s lecture.
  • A student is sent a warning through his/her UD email and Students’ Portal (CAMS) when his/her absences reach 10% of class time for a given course.
  • Once a student’s absence reaches 20% of class time in any course, he/she will be deprived from attending the final exam. A grade of “FA” will be recorded for the course and will be counted towards the student’s CGPA. If a student’s absence is for a valid UD-reason, the student is considered to be “Withdrawn” from the course(s). A deprived student may not attend any further exams; however, he/she still has the right to attend classes.
  • Late Arrival: A student who arrives within 15 minutes from the start of the lecture in either session will be marked as having “Late Attendance”, and the system will automatically register one absence for each three “late attendances”. A student who arrives more than 15 minutes beyond the start of the lecture in either session will be marked as absent.
  • Absenteeism percentages are calculated according to table below:

    Absenteeism Percentage for Master’s Programs

    Program
    (weeks)
    		 No. of Session Absences
    10%
    		 >20% without valid Excuse
    (Deprived-FA)
    		 >20% with valid Excuse
    (Withdrawn)
    MBA (10)
    		 2 Absences
    		 4 Absences
    		 4 Absences
    LLM (13)
    		 3 Absences*
    		 6 Absences*
    		 6 Absences*

    *The exact number of sessions depends on the total number of sessions in a term

  • An accepted valid excuse does not nullify the absence but will cancel any penalties normally imposed for absence in an assignment or group work.
  • Warnings are issued to the student irrespective of the validity of his/her absence excuse.
  • Absence is recorded from the first class session following course registration/adding date.
  • A faculty member is allowed 24 hours to make amendments to the student’s attendance record in the CAMS. A faculty member may request the Registration Department to modify a student’s attendance record by the next lecture if there is a valid reason for the request. If the RD receives too many enquiries to modify the record by the same faculty member, then the RD should refer the matter to the Program Director/Dean for information and further appropriate action.