Records
Diplomas, Transcripts and Other Documentation
Diplomas are printed and mailed after all requirements have been completed. They are mailed to the address provided on the Application for Graduation approximately two months after the degree has been awarded.
Students may request transcripts by following the directions on the Office of the Registrar page. Official transcript requests will be processed online through the transcript ordering services. Students must use the Document Request Form for any unofficial transcript request. Please refer to the Tuition and Fees section for costs associated with transcript requests.
Students that require documentation other than transcripts may complete the Document Request Form. This form is required before any information is released as student's written consent is needed. The form is available from the Office of the Registrar or email registrar@usuniversity.edu. Example of documents may consist of enrollment verifications, grade reports, etc. Student Ledger requests can be requested by contacted Student Finance at studentfinance@usuniversity.edu.
Student Record Retention
The University retains all required records for a minimum of five (5) years from the end of the student’s award year on-site in order to be compliant with Federal Regulation (34 CFR §668.24) and State Regulation (5 CCR §71920). Records may then be stored on a secure off-site location and/or digitized and stored into a solutions system. However, some financial aid documents and all transcripts are kept indefinitely.
Change in Demographic Information
Students are responsible for maintaining up-to-date information: e.g., residence, phone number etc.
Students are able to update their residence by logging into the Student Portal. Students who relocate while enrolled in a degree program may be unable to complete their studies if they are moving to a country or state where the University is not currently authorized to offer that particular program. Students should contact their Academic Advisor if they are considering relocating during their course of study or if they need assistance updating their demographic information.
Change in Legal Name
Students may change legal names only if a legal document showing the new name/name change documentation is submitted to the Office of the Registrar. Examples of accepted documents include a Driver License, a Passport or a Permanent Resident Card, Marriage Certificate, a Court Order documenting a name change, and/or documents from the Social Security Administration.
Students wishing to change their legal name may do so by completing the Student Name Change Form and submitting appropriate documentation. Please be advised that name changes occur at the end of each session.