Privacy Notification

The Colorado Community College System considers the following to be directory information. Directory information is limited to the current academic year only. RRCC staff may disclose this information, without prior consent, to anyone inquiring in person, by phone, or in writing.

Student name

Major field of study

Dates of student attendance

Degrees/certificates and awards student has earned

Most recent educational institution attended by the student

Enrollment status (full-time, part-time)

Participation in officially recognized activities and sports

and if participating in an officially recognized sport, height and weight

Addresses (including mail and e-mail) are considered PII and are not released as Directory Information except for the following:

Graduation lists released to news media, which may include the student’s city of residence.
Other listings to the news media and college personnel for special awards, honors, and events. Notification to Phi Theta Kappa Honor Society and other academic honor societies for students who are eligible to be considered for membership

Additionally, name, address, College-issued email address, phone number, date and place of birth, level of education, most recently attended college, field of study, and degree(s) received of students may be released to military recruiters upon request in accordance with the Solomon Amendment. All other information contained in student records is considered private and not open to the public without the student’s written consent. Students who do not want their directory/public information released to third parties, or students who do not want to be listed in the College online e-Directory, should complete a form to suppress directory information. Directory information restrictions will remain in effect until you cancel the restriction. A release form is available in Admissions or Student Records or on the Student Records web page under FERPA. Student.Records@rrcc.edu.

Notification of Rights Under the Family Educational Rights and Privacy Act (FERPA) for Postsecondary Institutions

FERPA affords you certain rights with respect to your education records.

Your rights include:

The right to inspect and review your education records within 45 days of the day RRCC receives a request for access. Submit written requests that identify the record(s) you wish to inspect to the Registrar. The Registrar will make arrangements for access and notify you of the time and place where the records may be inspected.
The right to request the amendment of education records that you believe are inaccurate or misleading. You may ask RRCC to amend a record that you believe is inaccurate or misleading. Write to the above RRCC official responsible for the record and clearly identify the part of the record you want changed, specifying why it is inaccurate or misleading. If RRCC does not amend the record as you request, RRCC will notify you in writing of the decision and advise you of the right to a hearing regarding the request for amendment using the Student Grievance Procedure SP 4-31. Additional information regarding the hearing procedures will be provided to you when you are notified of the right to a hearing.
The right to provide written consent before RRCC discloses personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to a college official with legitimate educational interests. A college official is:
- an employee of the college or the Colorado Community College System in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit, personnel, and health staff);
- a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent);
- a member of the State Board for Community Colleges and Occupational Education, the Colorado Department of Higher Education, or the National Student Clearinghouse; the College Opportunity Fund; or to the U.S. Military in compliance with the Solomon Amendment;
- an individual serving on a college advisory committee or college board; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the college also discloses education records without consent to officials of another school in which a student seeks or intends to enroll, or after enrollment.

The college may share educational records to parents in the following circumstances: for a student who is dependent under I.R.S. tax code; a student under 21-years old who has violated a law or the school's rules or policies governing alcohol or substance abuse; and when the information is needed to protect the health or safety of the student or other individuals in an emergency.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by RRCC to comply with the requirements of FERPA. Write to:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605

Information: Student Records at 303-914-6267

FERPA Annual Notice to Reflect Possible Federal and State Data Collection and Use

As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share PII from your education records, without your consent, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

In accordance with the Fair and Accurate Credit Transactions Act (FACTA) of 2003, RRCC adheres to the Federal Trade Commission's (FTC) Red Flag Rule (a Red Flag is any pattern, practice, or specific activity that indicates the possible existence of identity theft), which implements Section 114 of the FACTA, and to the Colorado Community College System’s Identity Theft Prevention and Detection Program, which is intended to prevent, detect, and mitigate identity theft in connection with establishing new covered accounts or an existing covered account held by the Colorado Community College System or one of its thirteen (13) community colleges, and to provide for continued administration of the Program. If a transaction is deemed fraudulent, appropriate action will occur. Action may include, but is not limited to, cancelling of the transaction, notifying and cooperating with law enforcement, reporting to the Student Code of Conduct Office, and notifying the affected parties. For more information on FACTA, Red Flag Rules, and Identity Theft Consumer Information, please see the links provided below:

Federal Trade Commission Statute:

www.ftc.gov/os/statutes/fcradoc.pdf

Red Flag Rules:

www.ftc.gov/bcp/edu/microsites/redflagsrule/index.shtml

Identity Theft Consumer:

www.consumer.ftc.gov/features/feature-0014-identity-theft

Information: Student Records at 303-914-6267