Attendance Policy
Attendance is mandatory. Students should refer to their enrollment agreement for class start and end times.
Instructor Notification
Students are required to notify the instructor before the scheduled start time each day they are absent or late. Failure to notify the instructor on the day of a tardy will result in a written advising (1st occurrence), and probation (2nd occurrence). Failure to notify the instructor on the day of an absence will result in immediate probation.
If a student fails to notify the instructor of an absence or tardy, the instructor is responsible to reach out to the student by the first scheduled break time via phone and/or email. Once the instructor has made an attempt to contact the student, the instructor notifies the attendance coordinator and the assigned dean. If the student has not shown up for class or contacted the instructor by the scheduled lunch time, the assigned dean contacts the emergency contact. The student will be dismissed after three consecutive days of unexcused absences without notification.
Clocking In
Students are required to clock in each day when arriving and clock out when leaving, at any time of the day other than at stated break periods. Student attendance is recorded using an electronic time management system. The time displayed on the time clock is the time that will be recorded. Students are provided an ID scan card on the first day of class. The cost to replace the ID scan card is $5.
Points
If a student misses up to three hours of scheduled class time in a day, the student will accrue one point. If a student misses more than three hours of scheduled class time in a day, the student will accrue three points. Once a student has accrued eight or more points in a term, the student is placed on attendance probation for the remainder of the term. If a student accrues additional points while on attendance probation, the student may be subject to immediate dismissal.
Students are limited to two one-point infractions in a month. For example, if a student misses one hour of scheduled class time (accruing one point) on the 16th day of a given month, the student will only be allowed one more one-point infraction until the 16th day of the following month. At the third one-point infraction in a month, the student will be placed on probation for one month or until the end of the term, whichever comes first, and may not accrue any points during the probation period. If additional points are accrued during that month, the student’s probation will be extended to the end of the term. Any points accumulated after the probation has been extended may result in immediate dismissal.
If a student misses scheduled class time without clocking out, the student’s instructor will notify the attendance coordinator, who will document the missed time.
Class Cut
A class cut is defined as not being present during scheduled class time at other than stated break periods, or leaving class prior to the end of the scheduled instruction period without instructor permission.
Scanning another student’s card will result in dismissal of all parties involved. Grades, financial aid and other agencies sponsoring students depend on accurate records of attendance.
Emergency Absence
An emergency absence is defined as an officially excused period of time, while maintaining the status of student. An emergency absence request must consist of two (2) or more school days and must meet one of the following conditions:
- Military service
- Medical restriction
- Funeral for immediate family member
- ER visit for student or immediate family member
Requests for other reasons may be granted in extraordinary circumstances with approval from the dean or associate dean of education. An emergency absence request will not be granted for failure to make satisfactory academic progress.
A request for emergency absence must be made to the dean or associate dean of education. Time away from school for an emergency absence will not be subject to point accrual. The written request to the dean or associate dean must include dated third-party verification of the reason for the emergency absence as well as a typed letter outlining the reason for the request. The Financial Aid Office will be notified immediately when the student is granted an emergency absence. An emergency absence will be for a maximum of 16 school days. Failure to return to class following the emergency absence may result in dismissal. Emergency absence requests must be submitted within five school days of returning to class. Only one emergency absence may be granted per term for each student.
Make-Up Work
Make-up work will be available for the following reasons: medical emergency, military leave, or other approved family crisis. To request make-up work, the student must provide the instructor with third-party verification of the reason for the absence.
The following types of make-up work are allowed: textbook assignments, quizzes, tests, projects, and lab work.