2.1 Acceptable Forms of Identification Policy
Related to Minnesota State Colleges and Universities Policy: None
Purpose: Determination of the true identity of a student who has requested information, services, or activities pertaining to a student’s record is necessary to maintain the college’s compliance with the Federal Educational Rights and Privacy Act (FERPA) guidelines and MN Government Data Practices Act.
Part 1: The College has established an approved list of identification. (see attachment)
Subpart A: Approved photo identification is needed to receive FERPA and MN Government Data Practices Act protected data.
Subpart B: Approved photo identification is needed to receive services reserved to students.
Subpart C: Approved photo identification is needed to participate in activities pertaining to a student’s record.
Part 2: Approved forms of identification must be as current as possible to ensure the photo likeness.
Subpart A: A two-year limit for expired approved forms of identification will be accepted.
Subpart B: A combination of State ID renewal form and the original clipped state ID will be accepted. Neither is sufficient on its own.
Policy History:
Date of Adoption: Established prior to 2011
Department Owner: Finance, - Admissions, Veronica Palafox
Date and Subject of Revisions:
01/25/2024, Changes to specific words and included MN Government Data Practices Act
Next Review Date: 2027