Administrative Action Symbols

The following symbols are used to indicate administrative action taken in regard to student status in courses for which they registered.

W-	Course Withdrawal: Assigned when the student withdraws from a course after the end of the period for class changes, but no later than the last day of class. This symbol appears in the academic file.
DC-	Course Withdrawal: Assigned when the student withdraws from a course before the end of the period for class changes. This symbol does not appear on the student transcript.
AD-	Administrative Drop: Assigned when the University drops the student for reasons such as death, suspension or other situations warranting a drop. This symbol appears in the academic file.
AW-	Assigned in the electronic register when the professor informs, no later than the dates established in the academic-administrative calendar, that the registered student never attended the course or never participated in any related academic activity. The courses to which the annotation AW is assigned will not form part of the academic record of the student.
MW-	Symbol used to indicate total withdrawal for military reasons.
I-	Incomplete: When students have not completed a course requirement and the professor determines that there are valid reasons for it, the symbol “I” (Incomplete) may be assigned. Together with the symbol “I”, the professor will include a provisional grade, after assigning zero for the unfinished work. When faculty members assign an “I”, they shall report to their immediate supervisor the grade that the student has earned up to that time, the evaluation criteria and a description of all unfinished work, if applicable. A student who receives an “I” must remove it by the date specified on the Academic Calendar. The professor will have five workdays after the date for the removal of incompletes, as established in the academic-administrative calendar of the corresponding term, to inform the student’s grade to the director of the department. The responsibility for removing the “Incomplete” rests on the student. If the “Incomplete” is not removed within the time specified, the student will receive the informed provisional grade. This norm will apply whether or not the student enrolls the following semester. The School of Law and School of Optometry will adjust this norm to their respective needs.
UW-	Assigned in the electronic registry on the date to inform the grades, as established in the academic administrative calendar, when the student: 1. Has stopped attending classes for at least three consecutive weeks in a semester or its equivalent in other academic terms, without presenting a justification to the professor or dean of students, with the exception of those students with veterans’ benefits, who will be assigned the action symbol immediately when they stop attending class for two weeks or more, or the equivalent of this in other academic terms. 2. Has not participated in any academic activity related to the course (including the final examination) after the time period established in number one above. 3. Does not qualify for the grade of incomplete or (F). When the annotation UW is given, the professor will inform the last date of attendance or participation in an academic activity related to the course. This annotation will form part of the academic record of the student.
AU-	Symbol used to indicate on student transcripts that the course was audited. No honor points or University credits are awarded.
R-	Symbol used to indicate the course was repeated. This symbol appears in the academic file.
T-	Symbol used to indicate the course was transferred from another institution. This symbol appears in the academic file.