Fees and Financial Policies

Saint Mary-of-the-Woods College offers individual and confidential financial assistance to each student enrolled in the College. Students and those who help them pay for their educational expenses have individual circumstances to consider. The following fees and financial policies have been established by Saint Mary-of-the-Woods College for the fiscal year July 1, 2021 through June 30, 2022.

Campus Undergraduate Fee Schedule, 2021-2022

Residential/Commuter Tuition (12-18 hours per semester)	$29,950/yr
Tuition per credit hour (1-11 or 18+ hours per semester)	$496/hr
Room/Board (double standard room)	$11,240/yr
General Fee	$600/yr
Student-Athlete Fee	$250/yr
Technology Fee (Music/Music Therapy)	$1,999 one-time fee
Technology Fee (all other majors)	$725 one-time fee
Education Program Fee (required software & background check)	$225 one-time fee
Extension Fee (charged for class extensions)	$35/hr
Enrollment Deposit	$100
New Student Orientation Fee (including transfer students)	$150
New Student International Orientation Fee	$850
Late Sign-in on first day of term	$30
Add or Drop Course Fee (per transaction)	$10
Completion Fee (certificate programs only)	$50
Graduation Fee	$125
1 course audit	$150
2 course audit	$200
Commuter Parking Fee	$100/yr
Commuter Meal Plan	$1000/yr

Online Undergraduate Fee Schedule, 2021-2022

Tuition (per credit hour, all online programs unless specified otherwise)	$496
MTED (Music Therapy Equivalency Online) tuition rate	$585
Indiana TEACH tuition rate	$284
Military Tuition Rate	$250
Enrollment Deposit	$100
MTED Enrollment Deposit	$200
Technology Fee	$50/semester
Technology Bundle (optional)	$725 one-time fee
Educaiton Program Fee (required software & background check)	$225 one-time fee
Add/Drop Course Fee (per transaction)	$10
PLA (prior learning assessment / per credit hour)	$150
Extension Fee (charged for class extensions)	$35/hr
Late Registration	$30
Completion Fee (certificate programs only	$50
Graduation Fee	$125

Other Fees

Various departments offer courses that require additional fees for laboratory or other materials, clinicals, individual instruction or the use of special equipment and facilities. Some internships, field experiences and related activities have individually determined fees when there are extraordinary expenses involved in supervision. Academic advisors and the Registrar’s Office have specific information.

Payment

Full payment of tuition, fees, room, board and other expenses is due before each term begins. Cash, check, money order, credit cards (Visa, MasterCard, American Express, or Discover) or ACH transactions through a checking or savings account are acceptable. Payment can be made via U.S. mail, in person or online at https://my.smwc.edu/. College scholarships, grants and financial aid from other properly documented sources will be considered in determining net due.

Campus students who are unable to pay the entire balance before the term begins may elect to make monthly payments. Payment plans are available in the Business Office located in Guerin Hall Room 233. Payment plans vary based on the student’s program. School tuition, fees, and room and board must be paid prior to each term start, or students must have an approved payment plan, or financial aid before classes start. Payment plan fees are charged as follows:

PROGRAM	COURSE	PAYMENT PLAN (maximum term)	PAYMENT PLAN FEE
ONLINE	Fall/Spring Term Summer Term	4 months 2 months	$50.00 $50.00
CAMPUS	Fall/Spring Term Summer Term (via WOL)	10 months 3 months	$100.00 $50.00

Online education students who are unable to pay the entire balance at registration may elect to make four monthly payments, except for the summer semester, which is two months long. The first payment is due prior to the first day of classes.

Returning Students

For returning students, all unpaid balances from the previous semester must be paid prior to registration. In the event of unpaid balances, students will be unable to register for new classes until the balance is paid.

Withdrawals and Refunds

Campus and Woods Online Program

If written notification is received one week before registration, a full refund will be given for all tuition, fees, room and board charges. If a student withdraws after the semester begins, refunds for room and board charges must be approved by the Director of Student Affairs. Refunds will be prorated on a weekly basis. If a student leaves due to a disciplinary action, refunds may not be approved.

If a student taking a Woods Online course intends to drop or add any online courses (8 or 16 weeks in length), this must be done within the first five (5) days of the term.

The refund policy for dropped/withdrawn courses is the following:

Refund Policy for Dropped Woods Online Courses:

If a course is dropped:	Then:
Days 1 - 5	Student receives up to 100% credit for tuition for the course. A $10 drop fee will be processed per course after the first day of class.
After Day 5	Student receives a 0% credit for the tuition charges. A $10 drop fee will be processed per course.

Refund Policy for Dropped Campus Courses:

If a course is dropped:	Then:
Days 1 - 10	Student receives up to 100% credit for tuition for the course. A $10 drop fee will be processed per course after the first day of class.
After Day 10	Student receives a 0% credit for the tuition charges. A $10 drop fee will be processed per course.

*Days are calendar days counted from the registration date of the semester, not from the date when the student may have scheduled work to begin on that course.

Once courses are finalized for registration, the student is responsible for the tuition for all courses in the semester, even if no work is completed.

IMPORTANT:

All refunds in either the campus program or Woods Online are made in accordance with the above policies upon written notice of withdrawal to the Registrar’s Office. Refunds involve only those funds paid by the student or the student’s family or employer. If a student has financial aid, the refund is calculated according to the percentage of total expenses paid by the student. If the tuition credit results in a credit balance on the student’s account, the refund is returned to the financial aid program from which it came.

PLEASE NOTE:

If a student withdraws from all courses, the College is obligated under federal regulations to calculate the amount of financial aid the student has earned, based on the percentage of time completed in the term. The College tuition refund policy does not mirror the federal guidelines. As a result, the student may owe a balance due to the College.

Unofficial Withdrawals

An unofficial withdrawal occurs when the school determines the student has ceased attendance or interaction. The Financial Aid Office will indicate students who received all “I, F or W” (incomplete, failing grades or withdrawals). This process will happen approximately (5) days after grades are due for each term. If required, the financial aid office will complete the Return to Title IV (R2T4) recalculation to ensure the student is eligible and earned the aid disbursed for the term. In the case of an unofficial withdrawal, the financial aid office will use the last academic event date as the withdrawal date. This date is determined by the last academic event submitted by the student and documented by the faculty member and/or the student information system.

If funds are required to be returned per the R2T4, the Financial Aid Office will return those funds to the Title IV program and notify the student.

Delinquent Accounts

Students whose accounts are not in good standing are not entitled to receive official transcripts, diplomas or certificates. Delinquent accounts are subject to a monthly service fee.

If it is necessary to forward a delinquent balance to the College’s collection agency, all reasonable collection costs, including attorney fees and other charges necessary for the collection of any amount not paid when due, will be the responsibility of the debtor.