The Residential Experience

Check-In

Students and their roommate(s) or suitemates share responsibility for the condition of their room, apartment or suite. When they check-in, they will note all damages on their Room Condition Report (RCR), which is completed with their Resident Assistant. At the end of the year, students will be billed for any damages not listed at check-in. Students are only eligible to move into the room they are assigned to by the Housing Officer or designee. Moving into a room without written authorization will result in a $50 charge and referral through the student conduct process.

Check-Out

All personal belongings must be out of a student’s residence hall room, suite, or apartment by the time the hall closes or 24 hours after the completion of their last final exam, whichever occurs first unless students have requested and received permission for an extended stay. Prior to departing campus, students must remove all personal belongings and trash from their room and return their keys in the provided envelopes to the express check out boxes located in the lobby of each residence all. The College does not provide storage for students over the summer. All residents of a room will be held responsible for any damages, custodial, or maintenance work to that room or its furnishings unless the responsible person is reported to their Assistant Director. Students will be charged if their room is left excessively dirty, if there is remaining trash, or if they fail to return their key. Failure to follow these instructions will result in a charge of $50 for improper checkout in addition to any charges that may be assessed for damages, rekeying, or cleaning. The Assistant Director or the Associate Dean of Students makes final determination of charges.

Students wishing to contest charges must notify the Associate Dean of Students in writing by the deadline outlined in the letter accompanying the notification of charges.

Abandoned Items

Items left in the residence halls after the resident has moved from the hall will be declared abandoned in favor of the College. Residents may be charged for removal and/or storage of items.

Accidental Single Rooms

Should a student’s roommate move out, they must work with the Office of Community Living to find another student to move into their room, or be willing to accept another roommate if asked to by the Office of Community Living. Students remaining in a room alone as a result of refusal to provide a welcome atmosphere for another roommate will be subject to the student conduct process.

Air Conditioning

Air conditioners are not permitted in the residence halls and Marietta College requires an application to be submitted along with physician verification for a student to be approved to have an air conditioner for health purposes. A request for use of a personal air conditioner in a residence hall room will be approved under the following conditions:

A student has a chronic medical condition that necessitates use of an air conditioner.
A student submits verification from their physician that outlines this necessity.
Marietta College’s Center for Health and Wellness validates and concurs with the student’s request.

Medical documentation for this request must meet the following criteria:

A qualified medical professional must provide a letter (with original signature) that includes a clear statement of the medical diagnosis, the basis for the diagnosis, a description of treatment plan, patient response, and prognosis, as well as the current impact of the disability as it relates to the housing request that is being supported.
The credentials of the diagnosing professional must be listed if not clear from professional letterhead or other forms.
The diagnosing professional may not be a family member.
A note on a prescription pad is not an acceptable form of documentation.

It is up to the student to confirm receipt of documentation and to ensure their doctor has followed the outlined description. All documentation must be sent to the Associate Dean of Students, 215 Fifth Street, Marietta, Ohio 45750. Applications are available in the Office of the Dean of Students, Andrews Hall, and are due by July 15.

Approved Appliances

Students residing in a traditional double or triple room, apartment or a suite may have and utilize the following approved appliances in their rooms: electric tea kettles, iron, and coffee makers.

Microwaves

Students are permitted to have one 700-watt microwave in their residence hall room. Students who reside in apartments are not permitted to have microwaves in their individual bedrooms and instead should confine microwave use to the provided microwaves in the apartment kitchen.

Refrigerators

Students are permitted to have one 3.4 cubic foot refrigerator in their residence hall rooms. Students who reside in a triple room may have two 3.4 cubic foot refrigerators.

Students residing in McCoy Hall must use the outlet in their room designated for refrigerators. Questions regarding the appropriate plug should be directed to a staff member in the Office of Community Living

Bicycle Storage

Bicycle storage areas are found outside of each residence hall. Indoor bicycle areas are located in Fayerweather Hall, Harrison Hall, Hopewell House, Marietta Hall, McCoy Hall, and Pioneer House. Bikes may not be stored in public areas such as balconies, lounges, stairwells, entrances/exits, or other undesignated areas, and should not interfere with campus landscaping. Bicycle storage is not available on campus during the summer, and bikes that are abandoned on campus after the end of the spring semester become the property of the College.

Break Procedures and Break Housing

All College-owned housing closes for Thanksgiving, winter, and spring breaks. Before departing campus, students must do the following:

Close and lock room windows and close blinds.
Clean their room and take out all trash.
Clean out their refrigerator; defrost at least 24 hours prior to departure (winter break).
Unplug all appliances (except fish tanks).
Turn off lights in their room.
Set heat to 65 degrees (Thanksgiving and winter breaks).
Turn heat off (Spring break).
Lock their door.

All residence halls close at 9 a.m. on the day after the last classes held before a break, and will reopen at 9 a.m. on the Sunday following the break. Break housing is available for students with a valid reason for staying on campus, and the Office of Community Living approves requests for break housing for valid reasons. Break housing registration is available in Residence five (5) business days before each break and concludes at noon the day before the start of the break. Failure to register online by the deadline will result in a $50 late fee.

Cleanliness

Students are responsible for keeping their room, apartment, and suite area clean and free of any fire hazards. Office of Community Living staff will make routine inspections of rooms, apartments and suites to ensure compliance with health and safety regulations. Charges will be assessed for cleaning any room that is found unsatisfactory, and continued failure to meet adequate standards may result in cancellation of a student’s housing agreement.

Damage Policy and Billing

Individual Student Rooms/Suites/Apartments

Room, suite, or apartment: charges will be divided equally among all residents living in the room, suite or apartment unless the responsible individual is identified.

Public Areas

Charges will be divided equally among all students on the floor or in the residence hall unless the responsible individual is identified.

Decorating

Students are encouraged to decorate their room; however, duct tape is not permitted for use on walls. Decorations may not be hung from the ceiling. If a student’s room is equipped with a nailing strip around the perimeter of the room, they are permitted to use framing nails or other adhesives on the nailing strip. Damage to walls as a result of hanging decorations will result in fines upon check out of the room

Decorations

Must be noncombustible or fire resistant and bear the label of Underwriters Laboratories, Inc. (UL).
May not be placed in a manner that will interfere with safe passage or evacuation, and they may not obstruct a person’s vision.
May not cover smoke detectors, emergency lights, audible fire signals/strobe lights, and/ or any other life safety device.
May not be placed in the windows of residence halls room (including signs, posters, and drapes/curtains).
May not be permanently affixed to the room door, either inside or outside of the room.
Use of stickers, glue, permanent adhesive, tacks, nails, or screws on the interior or exterior of doors, or on walls (except on nail strips) is prohibited.

Elevators

In the event an elevator should malfunction, residents should use the emergency call button and wait for assistance. Residents trapped in a malfunctioning elevator never should attempt to exit without assistance from building maintenance staff or outside emergency assistance. Under no circumstances should an individual attempt to exit by prying open the doors or crawling out of the elevator.

Furniture

Each student room is furnished with a bed, mattress, desk, closet, dresser, Ethernet connection and cable television access. All furniture provided by Marietta College must remain in the assigned room at all times. No room furniture may be placed in storage, and these items must be in the room in their original condition and position at checkout.

Students are not permitted to remove furniture or any other items from any common areas in the residence halls to place in their rooms, suites, or apartments. Students who are found with common area furniture will be referred to the student conduct process.

Heating and Cooling Systems

Except for Fayerweather Hall, Harrison Hall, McCoy Hall, and the first floor of Russell Hall, the halls are set for heating only. The heating system will be turned on when the nighttime temperatures are in the low 40’s°F and the daytime temperatures do not rise above the mid 60’s°F for a period of four days. Generally this transition occurs in mid-October. During the heating season, the sensor to start the heater will be set to start when the outdoor air temperature falls below the mid 40’s°F.

Physical Plant will be called in to check the heating equipment if the room temperature is outside of established parameters. If you believe your room temperature to be outside of these parameters, complete a work order at http://www.marietta.edu/~cs

In buildings with air conditioning, the cooling systems shall be turned off when outdoor air temperatures and humidity are comfortable in the 66°F-76°F range. Cooling systems will be turned on when temperatures are in the high 70’s°F for a period of four days straight.

Housing Accommodations

Accessibility Services in the ARC works collaboratively with the Office of Community Living to provide housing accommodations to qualified students with disabilities. There are a variety of accessible housing options in the residence halls, including single rooms, air-conditioning, roll-in showers, and various bathroom configurations. Eligibility for housing accommodations for qualified students with disabilities is determined on a case-by-case basis. For further information on registration procedures and documentation guidelines, please contact the Office of Community Living by emailing OCL@marietta.edu or calling (740) 376-4784.

Insurance

The College does not accept liability for loss, theft, or damage to any personal property, including times when you are away from the hall. Thefts should be reported immediately to Marietta College Police Department and your residence hall staff, regardless of value, as soon as possible. Students should buy insurance for their personal property.

IT/TV Maintenance Requests

Students who are experiencing IT or TV problems requiring maintenance should submit Help Desk ticket at http://help.marietta.edu or call the Help Desk at (855) 376-4860.

Laundry Facilities

Free to use laundry facilities are located in each residence hall. All residents are responsible for the condition of the laundry rooms, and billing for damage to this area will be initiated when appropriate and necessary. If a machine is not working, please notify Campus Auxiliary Services at (740) 376-8363.

Keys

Every resident is given a key to their residence hall room, suite, or apartment, and is responsible for maintaining custody of that key at all times. Loaning keys or ID cards to another resident is against the Student Code of Conduct, and students who do so will be referred through the student conduct process.

Lockouts

If a student is locked out of their room, they should first attempt to locate their roommate. If they are unable to find their roommate, they should then attempt to locate a Community Advisor in their building/complex. If they cannot locate a Community Advisor, they may then contact the Marietta College Police Department by calling (740) 376-3333. After a student’s third lockout, there is a $25 fee per lockout. After a student’s fifth lock out, they will be referred through the student conduct process. As a reminder, the Office of Community Living staff and Marietta College Police may only open a residence hall room door for the occupants of that room.

Lost Keys

Lost or stolen keys must be reported to the resident’s Assistant Director or to the Office of Community Living as soon as they discover they are missing. The Assistant Director will file a work order with Physical Plant to have the room re-keyed, and the student will be assessed a charge for the replacement of the lock and keys.

Kitchens

Residence halls are equipped with a kitchen, available for resident and group use. Students are not permitted to remove kitchen equipment (pots and pans) meant for the community. Excessively dirty community kitchens may result in community fines and loss of kitchen privileges.

Maintenance

If a student room requires maintenance, the residents need to complete a maintenance request by visiting http://www.marietta.edu/~cs. Information will be forwarded to the student’s Assistant Director for approval. Repairs are completed on a priority basis, but should the repair work not be completed within a reasonable period of time, students should contact their Assistant Director. Depending on the nature of the damage, there may be charges. If another individual breaks something in or around a student’s room, it needs to be reported immediately to an Office of Community Living staff member, and an incident report needs to be completed by that staff member.

Pets

Students residing in College-owned residence halls are not permitted to have pets (animals that are not registered with the Office of Accessibility Services as service and emotional support animals) besides fish in a 5-gallon fish tank. Students found to have animals other than fish will be assessed a $250 cleaning fee, will be required to remove the animal within 48 hours, and will be referred through the student conduct process.